KOJAIN Elections 2022-2023

Dear KOJAIN Members:

In accordance with the provisions of the constitution of KOJAIN, an Election Committee (EC) is constituted to conduct the election for electing the next Board of Directors for a period of two-year term, which will begin on January 01, 2022 and end on December 31, 2023.

Enclosed is a nomination form for the election of various positions of the Board of Directors. In addition to electing a President, a Vice-President, a Secretary, and a Treasurer; we need to elect eleven Regional Directors, one from each of the following regions:

Region 1 Arizona, Colorado, Hawaii, New Mexico, Southern California (South of 35 degree N Latitude), Utah, Mexico.
Region 2 Alaska, Idaho, Washington Montana, Nevada, Northern California (North of 35 degree N Latitude), Oregon, Wyoming.
Region 3 Arkansas, Kansas, Louisiana, Missouri, Oklahoma, Texas.
Region 4 Illinois, Indiana, Iowa, Minnesota, Nebraska, North Dakota, South Dakota, Wisconsin.
Region 5 Alabama, Florida, Georgia, Mississippi, Tennessee.
Region 6 Kentucky, Michigan, Ohio, Western Pennsylvania (West of 77 degree Longitude), West Virginia.
Region 7 Maryland, North Carolina, South Carolina, Virginia, Washington (District of Columbia).
Region 8 Delaware, Eastern Pennsylvania (East of 77 degree longitude), New Jersey.
Region 9 New York.
Region 10 Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont.
Region 11 Canada

The current office holders are also eligible to be nominated for this election, with the condition that the officers shall not hold the same position for more than two (2) consecutive terms.

Those interested in serving on the Board of Directors for any one of the available positions for the term ending on December 31, 2023 should have at least one such form completed and returned to Mr. Hasmukh Shah, Chairman of the EC. These forms could be sent through email as an attachment of completed scanned or photographed form, by September 12, 2021. The nomination forms received after this date shall not be considered valid. The email address is hasmukhshah46@yahoo.com 

The election of Youth Representative Director is outside the scope of this EC.

A valid nomination must satisfy ALL of the following requirements (Ref. Article # 8.5.4):
a) The nominee shall be a member of the KOJAIN in good standing on July 1, 2021.
b) The nominee shall contest for only one position.
c) The nominee for any officer’s position shall be proposed by at least two (2) KOJAIN members who are in good standing on July 1, 2021.
d) The Regional Director shall be a resident of the region from which s/he is contesting the election. The Regional Director nominee shall be proposed by at least two members of the same region from which s/he is contesting the election.
e) Each nominee shall submit, in writing, his/her acceptance as a candidate to contest the election and serve, if elected.
f) The nominee for the position of President must have served as a KOJAIN Director for a minimum of two (2) years.

If no election is required, then the EC will announce the names of the newly elected Board of Directors.

If there is more than one nomination for any of the post, following process and schedule will be applied to the best of our ability:

Applicants will be able to withdraw their nomination by requesting by email, to the Chairman of EC on or before October 10, 2021. If an election is required for any of the positions, the EC will prepare and mail out ballots, as well as the applicable election rules, to all the eligible voting members, by October 31, 2021.

Each contesting candidate may furnish a short (up to 200 words) biographical sketch including the record of his/her service to non-profit organizations, professional associations, etc. to the chairman of EC. Since EC will mail out this profile along with Ballot to electorates, it highly encourages contesting candidates to furnish the profile.

Exact number of copies of the profile to be supplied will be notified later to the contesting candidates. Any properly voted original ballot postmarked or received by the chairman of EC on or before November 28, 2021 shall be considered valid for counting. The EC will conduct opening and counting of ballots on or about December 07, 2021.

An alternative of online voting, in lieu of mail in ballots, is being evaluated and will be advised by mid October 2021.

Location and time for opening and counting of ballots will be announced later to the candidates contesting the election. Contesting candidates may attend the ballot opening and counting in person or through their representatives. The EC shall tabulate and submit results of the election to the Board of Directors at the earliest possible date.

The newly-elected Board of Directors shall take over on January 1, 2022.

If you have any questions regarding KOJAIN elections, please feel free to contact the EC Chairman, or any member of the EC via email or telephone.